A visualization of submitting documents using AES

Automated Export System (AES) Filing Solution

Keep your supply chains running smoothly by submitting accurate Electronic Export Information via AES filings using the ACE (Automated Commercial Environment) portal’s AESDirect System.

Export declaration errors can result in shipment delays and penalties, negatively affecting an organization’s bottom line.

AES filing with Export Documentation Manager

Operating in conjunction with Descartes Visual Compliance™ Export Documentation Manager, Descartes Visual Compliance’s AES filing solution performs pre-submission compliance and verification checks.

This significantly increases the acceptance rate by U.S. CBP, and facilitates the timely generation of the Internal Transaction Number (ITN), which is required 1 to 24 hours prior to the actual export, depending on the mode of transport being used.

How we can benefit you

Automate your AES filing solution

  • In-depth Compliance checks
    Our AES filing solution pre-submission checks help ensure required documents are ready, shipment details such as export classification and licensing requirements are validated, and that parties to the transaction are screened against denied parties lists.
  • Streamlined AES filing processFrom shipment creation to filing, the AES filing process can be performed in a single workflow step, removing the need to rekey EEI filing data, increasing accuracy, strengthening compliance, and keeping the supply chain moving efficiently.
  • Save time on filing and reportingUtilize the time saving Descartes Visual Compliance Export Documentation Manager functionalities that includes item master tables, and shipment templates to quickly create export shipments and declaration documents that can easily be submitted to ACE for AES reporting.
  • Electronic audit trailThrough secure and encrypted cloud-based solutions, shipment transactions are recorded for at least five years for regular tracking and reporting or in the event of an audit, providing organizations with documented proof of their due diligence.

Solving compliance challenges

Providing companies with streamlined compliance processes

Testimonial image - Erick Wallace

The initial feedback from the employees was, ‘this is awesome. This is a huge improvement, we love it.’ … Descartes Visual Compliance™ has managed to save us nearly 28,000 man-hours per year, and reduce our compliance risk exposure.

Erick Wallace, Corporate Export Compliance Manager
Testimonial image - Céline Emmenegger

Due to the rising importance of compliance in our sector, we needed an automated screening solution that is efficient and highly reliable. Implementing the Descartes solution has resulted in a more systematic and efficient screening practice, which has significantly reduced costs and risks for the company and its clients.

Céline Emmenegger, Compliance Officer at IFCHOR
Testimonial image - Peter Loftspring

Embedding Descartes Visual Compliance into our internally-developed systems and leveraging its automated screening capability has helped us to keep pace with the growing number of contracts that we manage. The technology increases capacity in the compliance team to focus on more strategic activities, such as training and internal stakeholder engagement.

Peter Loftspring, Black & Veatch’s Senior Vice President and Chief Compliance Manager
Testimonial image - Limor Fried

You can’t grow your business if you keep doing manual screening. Descartes Visual Compliance was very easy to integrate into our existing ERP and sales platform. Now we have an automated way to check every order as it comes in. There’s no manual screening and we only have to go in to check when there is a flag.

Limor Fried, Founder & Lead Engineer Adafruit Industries
Testimonial image - Amy Chen

By automating screening of our trade partner database against denied party lists and determining appropriate export license requirements, Argosy has realized a 75% productivity gain in our compliance practice. Descartes Visual Compliance has allowed us to focus more resources on international growth, better mitigate risk and ensure we achieve 100% trade compliance rates.

Amy Chen, Quality and Compliance Manager at Argosy International Inc.

Solution Highlights

Easy business system integration

Explore our flexible configuration options and ensure quick and simple implementation with your existing business systems.

  • Easy integration with major business systems
  • Little-to-no setup
  • Easy maintenance

Maintenance free

Your IT department has more important things to do than perform basic maintenance and daily system updates.

  • Seamless support systems
  • Updates behind the scenes
  • Minimal IT resources required

Built-in Record Keeping and Audit Trail

Automatically record shipment set up, compliance and filing activities.

  • Automated audit recording
  • Compliance details included
  • Demonstrate due diligence
  • Easily access records

Secure centralized management

Leverage a solution that enables collaboration, maintains an audit trail, and restricts access based on role.

  • Seamless fit with day-to-day business
  • Single platform interface
  • Company-wide visibility
  • Global deployment

Related Solutions

Streamline your compliance journey

Denied Party Screening

Comply with international trade regulations and avoid dealing with unauthorized parties.

Export Classification

Facilitate fast and accurate export classification decisions.

Export Automation

Streamline your export documentation, compliance, and licensing processes.

Take the next step in your compliance journey and experience global trade securely and successfully

Call toll-free 1-877-328-7866 (Intl: 716-881-2590) and talk to one of our compliance consultants.