At Descartes Visual Compliance (USA) LLC doing business as "Visual Compliance", we are committed to safeguarding and preserving the privacy of everyone who visits this website or uses any Visual Compliance services ("Services").
Personal Information Collection
"Personal Information" means information about an identified or identifiable individual. Personal Information may include, without limitation, name, address, telephone number, email address and IP address.
When you request information about a particular Service, subscribe to a mailing list, sign up as a user of the Services, respond to an online survey or otherwise contact us, we may collect information related to your business role such as your name, title, business email address(es), business mailing address(es), City, Country, best time to contact you, and business telephone numbers.
We will use your information to respond to you, regarding the reason you contacted us. We will not sell or rent this information to any party.
Personal Information Usage
We may use the information that we collect from you for one or more of the following purposes:
When You Are Requesting Information
- If you have requested information, we will use the information to satisfy the request.
If You Have Signed Up for our Services
- To provide you with the Services that you have contracted for;
- To better understand your needs as a customer;
- Respond to any questions or concerns which you may have regarding our Services;
- To conduct research and analysis;
- To improve our Services;
- To inform you of any changes to our Services;
- Contacting you about renewing our Services;
- To provide you with maintenance and support for the Services;
- For service announcements or administrative messages relating to the Services;
- Act in respect of an emergency; and
- As otherwise required by law.
Knowledge and Consent
We will obtain your consent to collect, use, disclose or otherwise manage your Personal Information.
Rights to your Personal Information
You may opt out of any future contacts from us at any time. You can also do the following at any time by contacting , or by calling us at 1-877-328-7866 or 716-881-2590 for international calls:
- See what Personal Information we have about you, if any.
- Change/Correct any Personal Information we have about you.
- Have us delete any Personal Information we have about you.
- Request the restriction of the processing of your Personal Information, which would only allow us to process your Personal Information in limited circumstances.
- Request portability/copy of your Personal Information in a structured, commonly used and machine-readable format of the Personal Information that you have provided to us, or request that we transmit such Personal Information to another data controller.
- Express any concern you have about our use of your Personal Information.
Retention of your Personal Information
Visual Compliance retains your Personal Information for as long as is necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws. You may request in writing for your Personal Information to be deleted. We will inform you how long it will take for the request to be actioned.
Information Collected Via IP Address
When you visit our website, we collect information about your visit and this helps us improve the website to meet your needs and preferences and the needs and preferences of other visitors.
When you use our Services cookies for application usage are used to enable Visual Compliance software functionality and customize the Service for your particular needs and preferences.
The site also collects information about your use of the website. Information about your use of our site may include details of your visits such as pages viewed and the resources that you access. Such information includes traffic, location and other communication and may also include general information about your visit, such as the name of the Internet service provider and the Internet Protocol (IP) address through which you access the site; the date and time of your access; the pages accessed, as well as the web address of the site from which you linked directly to our site. We also collect browser type, operating system and average time spent on our website. We use this information to monitor and improve our website, and to improve on our Services available to you.
Third Party Links
Personal Information Disclosure
Visual Compliance may disclose information to the relevant authorities if required under the following circumstances: conforming with the edicts of the law; protecting the rights of the Visual Compliance company; or protecting the safety of Visual Compliance employees, Visual Compliance clients, and members of the public.
Unless otherwise stated in this document, Visual Compliance will not share your Information with people or organizations outside of Visual Compliance.
We restrict access to Personal Information to our employees and contractors who need to access the information in order to operate, sustain, improve, or repair our Services. These individuals are bound to confidentiality agreements and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations. We take appropriate security measures to protect your information. We are responsible for the data processing undertaken by our contractors on our behalf.
Business Information Collection
If you choose to subscribe to and use the Services, information that you enter while using the Services will stored on the Services and processed to provide the functions of the Services. This may include personally identifiable information about trading partners, employees, products or trade transactions. What is stored depends upon the modules and features you choose and how you use them. We will only store information that is entered by the users, or automatically imported at a user's instruction. The data entered, or imported on instruction, by the users remains the property of your organization.
When using the Services, you are responsible to comply with all applicable local and national laws including but not limited to those relating to privacy and the processing of Personal Information and other information including requirements for consent and notification as required by your jurisdiction. We agree to provide you with full co-operation and assistance in relation to any complaint, notice or communication which relates directly or indirectly to the processing of Personal Information or other information or to your compliance with any applicable local and national laws.
Visual Compliance maintains commercially reasonable, industry standard administrative, physical and technical safeguards for the protection, confidentiality and integrity of personal information. Such safeguards include but are not limited to the following or their equivalents: secure servers, encryption, least privilege access on a need to know basis, intrusion detection technologies and secure destruction and deletion of data.
Technologically, this means the deployment of a range of security technologies, processes and procedures to block unauthorized access and use of Information, such as the use of limited-access computer services located in controlled facilities or the use of encryption technology (Secure Socket Layer protocol, for example) to transmit sensitive information.
However, the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of information that you choose to send us electronically, sending such information is entirely at your own risk.
For Our European Visitors and Users
In operating our website or during your use of our Services, it may become necessary to transfer Personal Information that we collect from you to locations outside of Europe for processing and storing. By providing your Personal Information to us, you agree to this transfer, storing or processing. We do our upmost to ensure that all reasonable steps are taken to make sure that your data is treated, stored and securely following the principles of notice, choice, onward transfer, security, data integrity, access and enforcement.
The General Data Protection Regulation ("GDPR") came into force on May 15, 2018. In accordance with the GDPR, you have rights regarding any information that we hold relating to you. See the above section referenced as Rights To Your Personal Information for more details. Visual Compliance complies with the EU-U.S. Privacy Shield and the Swiss-U.S. Privacy Shield Frameworks, as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries. To learn more about the Privacy Shield program, and to view Visual Compliance’s certification, please visit https://www.privacyshield.gov/list. Look for our legal name Descartes Visual Compliance (USA) LLC. Visual Compliance's Privacy Shield Policy can be seen here. Model clauses or data processing agreements can also be provided for EU, other EEA and Swiss subscribers who require them. We also comply with GDPR in handling any data you submit for processing.